Privacy Policy

BOSTON MINUTEMAN COUNCIL
PRIVACY STATEMENT

The Boston Minuteman Council (BMC) is an independent, non-profit organization whose mission is to enable individuals and organizations to establish trusting relationships based on respect for personal identity and information by promoting the use of fair information practices.  This privacy statement covers the site www.bsaboston.org

What personally identifiable information BMC collects.

  1. What personally identifiable information third parties collect through the Web site.
  2. What organization collects the information.
  3. How BMC uses the information.
  4. With whom BMC may share user information.
  5. What choices are available to users regarding collection, use and distribution of the information.
  6. What type of security procedures are in place to protect the loss, misuse or alteration of information under BMC control.
  7. How users can correct any inaccuracies in the information.

If users have questions or concerns regarding this statement, they should first contact Boston Minuteman Council Privacy, 411 Unquity Road, Milton, MA 02186. 

Information Collection and Use

Information Collection
BMC is the sole owner of the information collected on www.bsaboston.org.  BMC collects information from our users at several different points on our Web site.

Registration
In order to register for Scouting events a user must first complete the registration form.  During registration a user gives contact information (such as name and email address).  We use this information to contact the user about events on our site for which he/she has expressed interest.

Order
We request information from the user on our order and online donation forms.  A user must provide contact information (such as name, email, and shipping address) and financial information (such as credit card number, expiration date).  This information is used for billing purposes and to fill customer's orders.  If we have trouble processing an order, the information is used to contact the user.  All credit card transactions are processed through a secure server.  Credit card numbers are not seen by any BMC staff, they are only seen by the financial institution that approves the transaction.



Information Use

Cookies
A cookie is a piece of data stored on the user's computer tied to information about the user.  Usage of a cookie is in no way linked to any personally identifiable information while on our site.  We use session ID cookies.  For the session ID cookie, once users close the browser, the cookie simply terminates.  A persistent cookie is a small text file stored on the user's hard drive for an extended period of time.  Persistent cookies can be removed by following internet browser help file directions.

By setting a cookie on our site, users would not have to log in a password more than once, thereby saving time while on our site.  If users reject the cookie, they may still use our site.  The only drawback to this is that the user will be limited in some areas of our site.

Third Party Advertising
We have no third party advertising on our site.

Log Files
Like most standard Web site servers we use log files.  This includes internet protocol (IP) addresses, browser type, internet, service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyze trends, administer the site, track user's movement in the aggregate, and gather broad demographic information for aggregate use.  IP addresses etc. are not linked to personally identifiable information.  We use a tracking utility called FunnellWeb that uses log files to analyze user movement.

Clear Gifs (WebBeacons/Web Bugs)
We employ a software technology called clear gifs (a.k.a. Web Beacons/Web Bugs), that help us better manage our newsletter mailing.  Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users.  The main difference between the two is that clear gifs are invisible on the page and are much smaller, about the size of the period at the end of this sentence.  Clear gifs are not tied to users' personally identifiable information.

Communications from the Site

Newsletter
If a user wishes to subscribe to our newsletter, we ask for contact information such as name and email address.  Out of respect for our users privacy we provide a way to opt-out of these communications.  Please see the Choice and Opt-out sections.

Sharing

Legal Disclaimer
Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our web site.

Aggregate Information (non-personally identifiable)
We do not share aggregated demographic information.

Third Party Advertisers
We do not share any information obtained through our web site with third party advertisers.

These are the instances in which we will share users' personal information:
We share registration information with our district and committee webmasters.  They have completed training and are authorized to use this information only for the purposes of faciliting registration for Scouting events.

The district and committee webmasters are instructed to delete registration information from their computers after the Scouting event ends.

Third Party Intermediaries
We do not use an outside shipping company to ship orders.

Service Providers
We do not partner with other third parties to provide specific services.

Choice/Opt-out
We do not use any information provided to use from the web for purposes not directly related to our site.  However, if you do not wish to provide your name, address, phone or email over the web, then you may conduct your transaction in person at the Scout office, 411 Unquity Road, Milton, MA 02186
.

Users who no longer wish to receive our newsletter may opt-out of receiving these communications by replying to unsubscribe in the subject line in the email.

Links
This Web site contains links to other sites.  Please be aware that we, BMC are not responsible for the privacy practices of such other sites.  We encourage our users to be aware when they leave our site and to read the privacy statements of each and every Web site that collects personally identifiable information.  This privacy statement applies solely to information collected by this Web site.

Surveys
From time-to-time our site requests information from users via surveys.  Participation in these surveys is completely voluntary and the user therefore has a choice whether or not to disclose this information.  The requested information typically includes contact information (such as name and email), and demographic information (such as zip code).  Survey information will be used for purposes of monitoring or improving the use and satisfaction of this site.  Users' personally identifiable information is not shared with third parties.

Security
This Web site takes every precaution to protect our users' information.  When users submit sensitive information via the web site, their information is protected both online and off-line.

When our registration/order form asks users to enter sensitive information (such as credit card number), the information is encrypted and is protected with the best encryption software in the industry � SSL.  While on a secure page, such as our order form, the lock icon on the bottom of Web browsers such as Netscape Navigator and Microsoft Internet Explorer becomes locked, as opposed to un-locked, or open, when users are just �surfing�.

While we use SSL encryption to protect sensitive information online, we also do everything in our power to protect user-information off-line.  No one at BMC sees credit card number information.  Credit cards are processed through Authorize net.

All of our users' information, not just the sensitive information mentioned above, is restricted in our offices and select volunteers.  Only employees who need the registration information to perform a specific job (for example, our billing clerk or a volunteer webmaster) are granted access to personally identifiable information.

Our offices are secured and only authorized personnel are permitted in office areas.

Furthermore, ALL employees are kept up-to-date on our security and privacy practices.  Every six months, as well as anytime new policies are added, our employees are notified and/or reminded about the importance we place on privacy, and what they can do to ensure our users' information is protected.  Finally, the servers that store personally identifiable information are in a secure environment offsite or behind password protected computers.

If users have any questions about the security at our Web site, users can write to PRIVACY, Boston Minuteman Council , 411 Unquity Road, Milton, MA 02186.

Supplementation of Information
In order for this Web site to properly fulfill its obligation to users it is necessary for us to supplement the information we receive with information from 3rd party sources.

Correcting/Updating/Deleting/Deactivating Personal Information
We do not store personally identifiable information on site for longer than 12 months.  If a user's personally identifiable information changes (such as zip code, phone, email or postal address), or if user incorrectly entered information, the user can notify the contact person found at the bottom of every page where information is requested.

Notification of Changes
If we decide to change our privacy policy, we will post those changes to this privacy statement on the homepage, and other places we deem appropriate so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.  We will use information in accordance with the privacy policy under which the information was collected.

If we make any material changes in our privacy practices that do not affect user information already stored in our database, we will post a prominent notice on our Web site notifying users of the change.

Contact Information
If users have any questions or suggestions regarding our privacy policy, please contact us at:
Phone:   617-723-0007
Email:   info@bsaboston.org
Postal Address:  Boston Minuteman Council Privacy, 411 Unquity Road, Milton, MA 02186